Glossary

The live music industry has a language of its own, and TourLife adds a few terms on top. This page explains the words you'll come across in the app and in this documentation.

Projects & people

• Band / Project: The main workspace in TourLife. It holds the events, people, files and settings of one act or production. TourLife calls it a Band by default, but every project can choose its own name, such as Project or Production, through its Alt Name. Throughout this documentation, band and project mean the same thing. See Organizations & Agencies.
• Organization: A group of bands or projects, managed by organization admins. Typically a management company or production house. Depending on the setup, it can also appear in the app as Agency or Company. See Organizations & Agencies.
• Agency: A group of organizations. See Organizations & Agencies.
• User: Anyone with a TourLife account. One user can be part of several bands or projects.
• User type: The category a user belongs to within a project: Artist, Crew Member, Management, Record Label, Booker, Merchandise, Support or Other. See Managing Users.
• Role: Free text describing what someone does in a project, e.g. FOH Engineer or Tour Manager.
• Admin: A user with the Can manage users permission. Admins have access to the Admin panel.
• Activated user: A user whose account an admin created with a password, so they can log in without going through the invitation email. See Managing Users.
• Permissions: What a user is allowed to do in a project, e.g. edit events or add guests. See User Permissions.
• Visibility: Which event tabs a user gets to see in a project. See Visibility.

Events

• Event: Anything that goes on the calendar: a show, but also a rehearsal, travel day or meeting. The app sometimes uses show and event interchangeably.
• Show: An event that is an actual performance. Events with a show type count as show days.
• Event type: What kind of event something is, e.g. Festival show or Travel Day. See Event Types.
• Event status: Where an event is in the booking and planning process, see the table below.

Status	Meaning
Penciled	A tentative date, often an early hold before an offer is made
Option	An offer is on the table, but the event isn't confirmed yet
On Hold	The event is paused, e.g. waiting for a decision from the promoter
Confirmed	The event is going ahead
Advanced	All practical details have been agreed with the venue or promoter (see Advancing)
Rescheduled	The event has moved to a different date
Cancelled	The event won't take place

• Advancing: Agreeing on all practical details of a show with the venue or promoter ahead of time: timings, technical requirements, catering, guestlist, parking, and so on. Once that's done, the event is advanced.
• Marked day: A day, or range of days, marked in the calendar for one or more team members, without it being an event.
• Tag: A label you add to events to group and filter them. See Tags.
• Custom field: A field your project adds to every event, on top of the standard ones. See Custom Fields.
• Feature / Tab: The sections of an event: Roster, Callsheet, Guestlist, Setlist, Hotel, Transport, and so on. Admins can turn features on or off for the whole project. See Features.

Inside an event

• Roster: The list of people assigned to an event, with their attendance.
• Attendance: Whether someone on the roster is attending an event: attending, not attending, or still pending. TourLife can send attendance requests and reminders.
• Callsheet: The schedule of the day: load-in, soundcheck, doors, showtime, curfew... Everyone on the roster can check what happens when.
• Timings: The individual time slots on a callsheet.
• Guestlist: The list of guests for an event, with the number of spots and the type of access for each guest.
• Guest type: The kind of access a guest gets: Guest, VIP, Backstage, Backstage after show, Frontstage, All Areas, Photo Pass or Booker.
• Setlist: The songs to be played, in order.
• Hospitality: Catering for the crew and artists: who's joining for dinner, and dietary requirements to take into account.
• Rider: A document listing the requirements of an act. The technical rider covers sound, light and stage needs, the hospitality rider covers catering and dressing rooms.
• Stage plan: A drawing of how the stage should be set up: positions of the musicians, instruments, monitors and power.
• FOH: Front of House, the area in the audience where the sound and light engineers operate the show. Also used for the engineer themselves.
• Load-in / Load-out: Bringing the gear into the venue before the show, and out again afterwards.
• Public page: A web page with selected information about an event, which you can share with people who don't have a TourLife account.

Planning & business

• Booking: The deal for one or more events between the act and a promoter, including fee and contract.
• Promoter: The person or company that organizes the event and books the act. TourLife spells it Promotor in some places.
• Venue: The place where an event happens. TourLife keeps a shared venue database with addresses and practical information.
• Fee: The amount the act is paid for an event. Only visible to users with the Can see fee permission.
• Settlement: The financial wrap-up of a show: the final calculation of what the promoter owes the act.
• Broadcast: A message sent to the entire team at once.
• Template: A reusable block of text you can insert in any text field. See Templates.
• Document generation: Generating branded documents, such as callsheets or invoices, from event data with a Word template. See Document Generation.

Syncing & integrations

• Calendar Sync: The iCal feed that brings your TourLife events into your calendar app. See Calendar Sync.
• iCal feed: A web address calendar apps can subscribe to. The calendar app checks it regularly for changes.
• External calendar: A calendar from outside TourLife that you show next to your TourLife events. See External Calendars.
• Sync / Integration: The nightly import of events from an external planning platform such as Master Tour, ABOSS or Rentman. See Integrations.
• Synced information: The description of an event as it comes from an external platform. TourLife keeps it separate from your own description, so the sync never overwrites what you wrote.
• API token: A personal key that lets other applications access your TourLife data. See TourLife API.
• MCP: Model Context Protocol, an open standard that lets AI assistants like Claude work with your TourLife data. See TourLife MCP Server.
• Widget: A component you embed on your website to list your upcoming public shows. See TourLife Widget.
• PWA: Progressive Web App, a website that you can install and use like an app. TourLife is a PWA, which is also why it keeps working without an internet connection.